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Business requirements

Please find the list of requirements for obtaining a business visa to Denmark or Iceland.

The following is only a guideline for minimum requirements. Additional documentation may be requested. Applications will only be accepted upon submission of all the required documents. The Consulate General will reject the application if the requirements are not met. The Consulate General cannot guarantee a finalized visa process at a certain date and bears no responsibilities in this regard.

Processing time

Please be aware that processing of a visa usually takes between 10-14 working days and we advice all applicants to hand in their application at least three weeks before they are travelling. It is not possible to submit the application earlier than 3 months before travelling. 

Business requirements

All documents should be submitted in English or Danish. Any translations should be done by a legal translator and has to be legalized by the Ministry of Foreign Affairs in UAE.

1. Application form

Signed cover letter from Visa Self Service or completed application form (typed or written in block letters) plus all the necessary documents must be submitted personally by the applicant.

2. Original passport & photocopy of passport and residence permit

Please bring original passport and copies of: 

  • Personal data
  • Residence visa
  • Previous Schengen visas
  • Any other valid visas such as USA and UK visas

3. Validity of passport and residence permit

Please notice: The passport and residence visa must be valid for a minimum of three months after the return from the Schengen States. Travel documents and residence visa must be valid minimum six months after the return from the Schengen States.

4. Photograph

One recently taken passport size photo, 3,5 x 4,5cm coloured photograph taken close up, on a light background. If wearing a veil, features nose, eyes and forehead must be visible.

5. Travel and Medical Insurance

Travel & Medical Insurance must cover all expenses related to urgent medical necessities and/or hospital admission, including the forced return to their homeland for medical reasons. The insurance, with the minimum coverage of EURO 30.000, - must be valid for all Schengen States.

6. Official company letter from sponsor/employer

The official company containing the following information:

- Name/address and telephone no. of sponsor/employer
- Name, nationality and passport no. of applicant
- Date of joining
- Applicant’s monthly salary
- Reasons for applicant’s visit
- Expected date of arrival in Denmark plus duration of stay
- Confirmation of financial undertake
- Confirmation that the applicant will return to the UAE to resume duties on a certain date
- Name, designation and signature of the person responsible for issuance of the company letter
- Documentation for what the applicant is buying from or selling to the Danish company
- For multiple entry visa it should be requested by the company

7. Invitation letter

The applicant should present a copy of the invitation. The invitation letter should state the following information:
- name, address and contact information of the company inviting
- name, nationality and passport no. of applicant
- reasons for applicant’s visit
- expected date of arrival in Denmark plus duration of stay
- information about how the Danish company established contact with the local company, what kind of products the Danish company are trading in and what they intend to buy or sell

8. Flight reservation

Flight reservation should be shown upon submission. Original return ticket must be shown upon collection of the visa. E-tickets are accepted.

9. Hotel reservation

Hotel reservation/accommodation for all nights in the Schengen area

10. Fee

The visa fee should be paid upon submission of application. The fee is non-refundable.

11. Collection of visa

If the applicant is not able to collect the passport on the given date, he/she must write a Letter of Authority for the person who will collect the passport on behalf of the applicant.