Job openings

Position: Accounts and administrative Assistant

Type of contract: Full time, 40 hours per week

Starting date: As soon as possible

Location: Royal Danish Consulate General, Dubai

Application deadline: Sunday, 9 February 2025

The Royal Danish Consulate General in Dubai is seeking to recruit a positive, dynamic, multi-skilled person with a flair for accounting and administration. The successful candidate should have prior experience with accounting and finance, working in financial systems, be very service-minded and have good communication skills as well as attention to detail. The selected candidate must demonstrate a high level of integrity, self-motivation and initiative.

If you enjoy being part of a proactive admin and finance team where we support each other, you now have the chance to become part of our high performing team at the Royal Danish Consulate General in Dubai.

As part of the admin team, you will play a crucial role in ensuring that day to day operation is running smoothly. You will become part of a small team where your ability to keep your composure under pressure is a necessity, as well as your flexibility and willingness to assume routine tasks.

JOB DESCRIPTION

Your tasks will include, but will not be limited to, the following:

• Assist with accounts tasks, such as payments and postings, bank reconciliations etc.
• Quality assurance of settlements submitted in settlement system
• Prepare and quality assure procurement forms
• Update inventory lists
• Assist with facility management and scheduling with service providers
• Support with vendor screening, quotations and procurement forms
• Assist with various contract proof reading and follow up
• Support with admin tasks when needed
• Other administrative or financial tasks as assigned.

PROFESSIONAL AND PERSONAL SKILLS

• An educational background of relevance to the described duties, at Bachelor level or similar vocational training. Longer relevant work experience will be accepted in lieu of educational background
• Understanding of, and experience with, finance and budget management
• Experience with ERP systems (Navision) and bank payments an advantage
• Ability to work on multiple projects at the same time and to meet deadlines
• Skilled in Microsoft Office – Excel, Word, Outlook.
• Fluency in English. Danish language would be an advantage but not a must.
• Experience with administration (IT, contracts, purchases etc.) would be an advantage.
• A very high level of professionalism and integrity
• A high sense of responsibility and a proactive approach to problem solving
• A thorough and detail-oriented approach to tasks in general
• Ability to work efficiently and under time pressure and handle multiple tasks at the same time
• Strong integrity and work ethics
• Ability to work as a team player as well as independently
• Ability to Good social skills.

SALARY AND EMPLOYMENT CONDITIONS

• You will be employed on a 3-year contract with the opportunity for extension
• A full-time position, 40 hours per week, on a local contract and with flexible working hours
• A competitive salary, which will be based on your qualifications and experience
• 22 working days of paid annual leave
• Health insurance at comprehensive level (20% employee contribution on part of the insurance premium)
• Pension saving with 5% employer contribution (top-up on salary)
• Severance payment according to UAE Labour Law
• Opportunity for professional development including for competence development and training.

The Accounts and Administrative Assistant will be employed according to the employment conditions, which are established for locally hired staff at the Royal Danish Consulate General in Dubai and will refer to the Head of HR and Administration. The appointment is subject to security clearance from the relevant Danish authorities.

APPLICATION PROCESS AND DEADLINE