administrative assistant for the royal danish consulate in dubai 

Position: Administrative Assistant

Type of contract: Full time, 40 hours per week

Starting date: As soon as possible

Location: Royal Danish Consulate General, Dubai

Application deadline: Sunday, 19 January 2025

The Royal Danish Consulate General in Dubai is seeking to recruit a positive, dynamic, multi-skilled person with a flair for administration. The successful candidate should be very service-minded and have good communication skills as well as attention to detail. The selected candidate must demonstrate a high level of integrity, self-motivation and initiative.

If you enjoy being part of a proactive admin team where we support each other, you now have the chance to become part of our high performing team at the Royal Danish Consulate General in Dubai.

As part of the admin team, you will play a crucial role in ensuring that day to day operation is running smoothly. You will become part of a small team where your ability to keep your composure under pressure is a necessity, as well as your flexibility and willingness to assume routine tasks.

JOB DESCRIPTION

Your tasks will include, but will not be limited to, the following:

·         Various administrative tasks at the Consulate

·         Handle minor finance and accounting tasks such as postings and payments, following up with vendors on invoices etc.

·         Support with practical aspects of HR related tasks such as on and off boarding of staff, coordinate residence visas, medical insurance etc.

·         Management and administration of IT equipment and IT hardware, and ability to support staff with IT related issues

·         Update inventory lists

·         Assist with facility management and scheduling with service providers

·         Support with vendor screening, quotations and procurement forms

·         Assist with various contract proof reading and follow up

·         Other administrative tasks as assigned.

PROFESSIONAL AND PERSONAL SKILLS

•       An educational background of relevance to the described duties, at Bachelor level or similar vocational training. Longer relevant work experience will be accepted in lieu of educational background

•       Relevant work experience in administration is a requirement

•       Strong communication skills, both verbally and writing

•       Fluency in English. Danish and/or Arabic will be viewed as an added advantage, but it is not a requirement

•       Proficiency with Microsoft Office - Outlook, Word, Excel

•       Experience with financial systems and/or accounting will be an advantage

•       A thorough and detail-oriented approach to tasks in general

•       A high sense of responsibility

•       Strong integrity and work ethics

•       Ability to work as a team player as well as independently

•       Good social skills.

SALARY AND EMPLOYMENT CONDITIONS

•       You will be employed on a 3-year contract with the opportunity for extension

•       A full-time position, 40 hours per week, on a local contract and with flexible working hours

•       A competitive salary, which will be based on your qualifications and experience

•       22 working days of paid annual leave

•       Health insurance at comprehensive level (20% employee contribution on part of the insurance premium)

•       Pension saving with 5% employer contribution (top-up on salary)

•       Severance payment according to UAE Labour Law

•       Opportunity for professional development including for competence development and training.

The Administrative Assistant will be employed according to the employment conditions, which are established for locally hired staff at the Royal Danish Consulate General in Dubai and will refer to the Head of HR and Administration. The appointment is subject to security clearance from the relevant Danish authorities.

APPLICATION PROCESS AND DEADLINE

Interested candidates can send a motivated application and CV, which should include information about education, past work experience, qualifications, language skills, references, etc. The e-mail containing the application and CV should be marked “Administrative Assistant” and sent to [email protected]

Deadline: Sunday 19 January 2025. We expect to conduct interviews from 22 January 2025.

You are welcome to contact The Royal Danish Consulate General in Dubai, if you have any questions regarding the position. You can contact the Head of HR and Administration by email to [email protected]

ABOUT US

The Royal Danish Consulate General in Dubai currently has 35 staff members, including four posted diplomats from the Ministry of Foreign Affairs in Denmark. We cover visa, consular and trade and work closely together as one unit with the Royal Danish Embassy in Abu Dhabi.

GENERAL DATA PROTECTION REGULATION

According to Article 13 of the EU general data protection regulation 2016/679, the Ministry must provide you with information regarding the Ministry’s handling of personal data when we collect personal data from you.

We process your data for recruitment purposes only. We would like to keep your data until the specific position has been filled. We cannot estimate the exact time frame, but we will consider this period over when a candidate accepts our job offer for the position. When that period is over, we will delete your data. You can read more about how we process your personal data here: The Ministry of Foreign Affairs of Denmark Privacy Notice.